Time-saving holiday, absence and timesheet software

Every employee has the right to take leave, from holidays to sick days. But how on earth do you manage an entire workforce’s absences? We take the pain out of managing your team’s time on the job as well as time off with our holiday, absence and timesheet software 

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Introducing SafeHR for time and attendance

Leave paper behind

Keep track of every leave request with a digital calendar.

Enjoy maximum flexibility

Pay per employee on a rolling monthly contract with no long-term commitment.

Save time

Gain hours back every week thanks to auto calculations.

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Managing time and attendance | HR timesheet software

Bring it all online 

SafeHR exists because our founders struggled to track holiday requests, sickness and other absences on paper forms, while also trying to calculate who had how many days left. It really was as painful as it sounds. Which is why we now help companies like yours manage time off in a matter of clicks. 

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Managing time and attendance | HR timesheet software

Keep track of who’s in and out of the office

Your staff can request taking time off in the same way they request holidays. With absences, they’ll choose from a drop-down menu listing the type of leave they plan to take, whether it’s a doctor’s appointment or a funeral.  

Our software also logs staff whereabouts. For example, when employees are working from home, attending a training course or working away from your usual office premises. So you can see exactly where everyone is at any given time.

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Managing time and attendance | HR timesheet software

Monitor sickness and the Bradford Factor

You may be familiar with the Bradford Factor, or perhaps this is the first time you’ve ever heard of it. Suffice to say, it’s nothing to do with the northern UK city and everything to do with calculating a score based on absence patterns. 

Our software automatically calculates each of your employee’s Bradford Factor scores. We’ll also provide a report that will help you spot any suspicious absence patterns. When you combine your Bradford Factor scores with the recommended absence trigger points, you’ll have all the information you need to tackle absenteeism. 

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Managing time and attendance | HR timesheet software

Make time-keeping less time-consuming 

In an ideal world, everyone fills out their timesheets on time. They get approved like clockwork. Wages and holiday pay are factored in automatically. The payroll team has all the information they need. It all runs like a dream.  

Well, guess what? We have created this very world for you with our effortless online timesheets. So put away the calculator and let our software do the heavy lifting. 

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Take your timesheets online 

Map out time

Staff can allocate time spent to specific clients and activities.

Approve with ease

Managers are notified as soon as timesheets are submitted.

Track productivity

Get reports that reveal exactly how time is being spent across the business.

Managing time and attendance | HR timesheet software

We offer two types of timesheets: 

Simple online timesheets 

For staff who only need to log the number of hours they worked during the day. Employees log in, fill in their hours, and submit the timesheet for approval. Managers log in and review the hours logged, before approving or rejecting their timesheets. Our system then calculates wages, including any overtime, as well as holiday entitlement for each employee, too. 

 

 

 

Timesheets that map to specific activities and project codes 

These timesheets let staff allocate their time down to the nearest minute for specific projects and activities. Similar to our hours-only timesheets, employees log in, allocate time to each project or activity, then submit the timesheet for approval. There’s also an option to add a stopwatch to record the exact time spent on each task. 

Why Choose SafeHR 

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Made for small businesses

As the experts in small business people management, we know just how stressful managing business changes can be. We’re here to give you all the tools and knowledge you need to achieve your goals while minimising the risks.

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Tailored support

We’ll get to know your business so we can give you a truly personalised service. With no call centre in sight, you’ll get unlimited advice direct from seasoned people management and employment law experts. 

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No long contracts

Our rolling monthly subscription means that if we don’t make you happy, you can leave whenever you like. 

Our customers say it best

“Previously, I would have scoured Google to find answers to HR issues, but now I can find reliable information within the SafeHR software itself. And if there is anything I’m still unsure about, I know I can just email or ring someone and get a quick response. SafeHR is my HR oracle!”

Agamemnon Housing

“They always provide prompt and effective responses.  Most recently, they supported me by correcting the TOIL balance for one of my colleagues. I would be happy to recommend them to anyone looking for a HR software solution.”

Cardiff Woman’s Aid

“DigitalGrads has used SafeHR from the very beginning, so we found it particularly useful setting our first employees up with contracts. It was a huge time-save as well as peace of mind that we were doing it correctly.”

DigitalGrads

“I’ve been really pleased. Everyone is finding the system really useful. It’s much easier to keep on top of leave bookings and the process around requesting holiday and booking time off for appointments is now clearer and much easier to follow consistently. My managers are finding the HR advice brilliant and I feel safer and more confident that we’re doing things correctly.”

Equation

“SafeHR fills a role in the team we don’t currently have. It provides the handbook with all policies and allows my managers and I to see departments and staff really easily. It’s also straightforward to get any info like sick days, holiday etc., and it makes figuring things out – quick questions that you need answers to – easier.”

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Managing time and attendance | HR timesheet software

We connect to the apps you already use

Our software integrates with:

  • Deputy– track your team’s time and plan without the need for time-consuming rota planning.
  • Telleroo– pay your employees directly through the SafeHR payroll software.
  • Quickbooks– push your payroll journal and expenses directly to your accounting software.
  • Outlook- connect Outlook Calendars to SafeHR to track leave and appointments.
  • Xledger– push all expenses and payroll information directly into Xledger, automatically.
  • XeroHR and payroll software can help you manage all your staff admin.
  • SlackSlack helps you manage your team easily, anywhere, anytime and all in one place.
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There’s more….

Our powerful HR software provides many simple, powerful ways to save you time on almost every area of day to day HR admin.

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